Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
<ul><li>Record and edit the minutes of meetings and distribute to appropriate officials or staff members.</li><li>Issue public notification of all official activities or meetings.</li><li>Prepare meeting agendas or packets of related information.</li><li>Record and maintain all vital and fiscal records and accounts.</li><li>Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.</li><li>Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.</li><li>Maintain and update documents, such as municipal codes or city charters.</li><li>Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.</li><li>Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.</li><li>Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.</li><li>Coordinate or maintain office tracking systems for correspondence or follow-up actions.</li><li>Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.</li><li>Research information in the municipal archives upon request of public officials or private citizens.</li><li>Perform contract administration duties, assisting with bid openings or the awarding of contracts.</li><li>Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.</li></ul>